SK 
EN for electricians and electrical contractors
A system for the electrician that keeps track of inspection deadlines for you
An electrician has no problem doing the actual work. The problem is that whatever gets done still has to be written down somewhere, and that happens only after the job is finished.
A custom system for an electrician starts at 1,400 EUR and the first working version is usually ready within a week. It logs a call-out together with the materials straight from the van, tracks the dates of mandatory inspections based on their intervals and issues an invoice with a payment QR code in one click, so the Sunday paperwork disappears.
What costs an electrician the most time
Materials from the van on a scrap of paper
Three metres of cable, two breakers, a junction box. In the evening you retype it into the invoice and forget half of it, so you would rather leave it off.
Inspection intervals kept in your head
You know that block of flats is due next year. But you do not know which month, and the client will not call you on their own.
A quote is a document built from scratch
Every time you open an old quote, retype the numbers and hope you did not miss anything.
Invoicing happens on Sunday night
And sometimes two weeks later, because work got in the way. That is two weeks during which the money sits with the customer.
What a system like this includes
A customer record tied to the site, not just to a name. The distribution board, the number of circuits, what was done there last time and photos of the state before and after the work. On the next call-out to the same place you do not start from zero.
A call-out that gets logged on the spot from your phone: time, tasks and the materials used from the van. Materials flow into the invoice automatically, so it no longer happens that you pay for three metres of cable yourself.
Tracking of the deadlines for mandatory inspections and tests based on the type of site. The system flags the date a month ahead, so it is the electrician who calls the client, not the other way around. That is the difference between having a job and waiting for one.
An invoice with a payment QR code straight from the call-out. The customer scans it and pays from their phone while you are packing up your tools.
- First call-out or installation A site record is created with the distribution board and photos of its state.
- Mandatory inspection The date is calculated from the interval for that type of site, not from memory.
- Reminder a month ahead You call the client. That is the difference between a job and waiting.
- Invoice and the next cycle The document goes out with a QR code and the deadline moves to the next period.
What stands behind it
I have not yet built specifically for an electrical contractor. The closest is Kotle CRM, where the technician call-out, the site record, the mandatory deadlines and the invoice with a QR code all fit. What differs are the intervals and the requirements of inspection reports, and that is something I would have you explain to me before I write the first line.
The closest finished system is a CRM for a company that services and installs boilers. The same situation: a technician in the field, a site with equipment, mandatory deadlines and an invoice that has to go out right away.
The first working version there took three hours. Not because it was trivial, but because we first broke down how the company actually works and only then wrote the code. For an electrician the approach is the same.
Frequently asked questions
Can you fit inspection reports into it too?
A template and record-keeping yes, including deadlines and attachments. What I will not put in is judging whether the equipment is in order; that is your expertise and your stamp.
I work alone. Is it not too big for me?
On the contrary, one person gains the most from it, because there is nobody to delegate the paperwork to. A system for one person can be made smaller and cheaper; it does not have to contain team features you will never use.
Does it work without signal in a basement?
A record can be created offline and sent once there is signal. Exactly because of basements and new builds without coverage.
Who owns the data about my clients?
You do. The code, the database and the access are yours and can be exported at any time. No hostage-taking.
Still invoicing on Sunday night?
Tell me how many call-outs you do in a week and what of that you write down twice. Sunday evening then belongs to your family, because the report was written on site. The first call is free.
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