SK 
EN for car and tyre workshops
A car workshop system that survives two weeks of tyre changes
A car workshop has one trait other repair shops do not: twice a year, in the space of a fortnight, it takes in as many cars as it usually would in two months. A system that only works in March is useless.
A custom system for a car workshop starts from €1,400 and the first working version is usually ready within a week. It replaces the job sheets in a binder, the spreadsheet with the parts stock, and the notebook of stored tyres. There is no monthly fee per user, so an extra seasonal mechanic costs you nothing.
Where a car workshop usually gets stuck
The job sheet exists only once
It sits on the car or in a binder. When the customer calls half a year later asking what was changed back then, one person spends twenty minutes looking for it.
The rack is the only memory of stored tyres
Which set belongs to which car, and what condition it was in when stored, tends to be written in pencil on a sticker. Stickers peel off.
Parts get ordered twice
One person orders them in the morning, another in the afternoon, because the second did not know about the first. You pay for shipping twice and one part sits unused.
The price is agreed verbally
When the car is handed over it suddenly differs from what the customer remembers. You have no way to prove it and usually you back down.
What a system like this includes
A job that holds the car, the customer and the history together. Registration number, VIN, mileage, what was done last time and what was postponed for later. On the next visit anyone on the team can see it, not just the person who worked on it back then.
A parts inventory with orders, so one filter does not get ordered three times. Alongside it, a record of stored tyres: the set, its owner, the tread depth at storage and the spot on the rack. The customer gets a message in autumn before they call themselves.
A quote before the work and a receipt after it, both built from the same data. The customer approves the scope over the phone, you have the approval on record, and at handover there is no argument about what was agreed.
- Car intake Registration number, mileage, description of the fault and a photo of the damage, if there is any.
- Diagnosis and quote The scope of work goes to the customer for approval, not into a verbal agreement.
- Work and parts used Parts are written off from stock when they are used.
- Handover and receipt The car history stays, and on the next visit everyone can see it.
What stands behind it
I have not built directly for a car workshop yet. The closest I have are a cycle workshop and a boiler service, both repair shops with machine history, stock and jobs. What does not carry over is the car-specific part: hooking into parts catalogues by VIN would be built from scratch, and I would tell you that on the first call, not halfway through the work.
The closest thing to a car workshop is the system running in the AJ bikes cycle workshop. The same intake logic, the same machine history tied to a QR code, the same stock that gets written off during work and not at the end of the month.
That workshop saved roughly €3,200 a year on software subscriptions, a thousand of it on the booking platform alone. In a car workshop the same saving is usually bigger, because off-the-shelf programs for car workshops charge per user and there tend to be more mechanics.
Frequently asked questions
Can it handle the tyre-change season?
That is exactly why it pays off. Intake can be done in a few taps on a tablet at the gate, and a tyre set is assigned to a car right away, not in the evening from notes. Since there is no per-user fee, a helper hired for two weeks does not raise the price.
Can we connect it to a parts supplier?
If the supplier has an interface or at least exports, yes. If not, a price list can be imported from a file, which solves ninety percent of the problem for a fraction of the cost.
We have a program but we hate it. Can we move off it?
Usually yes. The first question is whether the data can be pulled out of it. If you can export the list of customers, cars and stock, the transfer is a matter of days.
How much does it cost and is it paid monthly?
From €1,400 for the system. A monthly fee is not required; further development is from €330 a month with no lock-in and can be stopped at any time. The code and the access are yours.
Run a workshop and know it inside out?
Tell me how it runs at your place today and what slows you down most. Picture a tyre season where the tablet by the door shows whose set sits in which rack, and nobody spends twenty minutes looking. The first call is free and it will also tell you whether this is even worth solving.
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