SK 
EN for construction firms and renovations
A system for a construction firm that shows margin before the build is done
A smaller construction firm can price a budget just fine. What it cannot do is watch how much of that budget is already spent, so profit or loss only surfaces at the very end.
A custom system for a construction firm starts at €1,400 and the first version is usually ready within a week. It holds the budget line by line, tracks material and hours drawn down on site, keeps records of subcontractors and their invoicing, and shows the gap between budget and reality as the job runs, not after handover.
Why a construction job bleeds money quietly
Budget and reality never meet
The budget is in Excel, the invoices are in accounting, and the hours are in the foreman's head. Nobody lays them side by side.
Material arrives with nothing attached to it
A pallet of bricks lands on site, but which stage it belongs to never gets written down.
Subcontractors invoice differently than agreed
With no written agreement, the difference gets argued over at invoice time and you usually give ground.
Extra work never gets billed
The client asks for a change mid build, the foreman does it, and nobody records it. You pay for it.
What a system like this includes
A budget broken down by line item and stage, with what is already done and paid deducted as you go. This is the view that is missing most often, and it is the only way to catch a problem a third of the way into the build instead of at the end.
Material intake on site tagged to a stage, so you can say what the shell cost and what the finishing work cost. Without it the firm relearns its own prices on every new job.
A record of subcontractors with the agreed price and scope. Writing the agreement down at order time takes five minutes and saves an hour of argument on every invoice that lands differently than expected.
Extra work as a separate record with sign-off from the client. This is the fastest paying part of the whole system, because an unapproved change is work you did for free.
Hours worked on site, so you can add up what a stage of labour actually cost. The foreman logs it from a phone, not the office from paper timesheets.
- Budget by stage Line items, prices and the drawdown plan.
- Reality from the site Material, hours and subcontractors tagged to a stage.
- Changes and extra work Signed off by the client and written down, not agreed verbally.
- Margin as you go You see the gap between budget and reality during the build.
What stands behind it
I have not built a full construction firm yet. The closest is scaffolding rental, where pricing from dimensions, material and transport all fit. What is not there is tracking budget drawdown by stage, and that is the largest piece of this work; I will tell you so on the first call.
The closest finished system is the one for scaffolding rental, where material, weight, trips and price are calculated from dimensions, and where the movement of material out and back is tracked.
Building it started by pulling apart the client's Excel, where 10 errors turned up that had shaped the quotes he sent for years. In a construction budget an error like that is more expensive, because it only shows up at the end of the job.
Frequently asked questions
We do budgets in a pricing catalogue program. Will this replace it?
No, and it should not. A budgeting program knows catalogue line items better. The point is to build drawdown and real cost tracking on top of it, which it does not handle.
There are 5 of us doing flat renovations. Is this too big for us?
On renovations the most expensive thing is unapproved extra work, and that can be handled with a very simple system. You do not need to build something for a large firm.
The foremen will not log hours.
That is why logging is one tap for the site and a headcount. If it is any harder they will skip it, and then the whole cost tracking is inaccurate and therefore pointless.
How much does it cost?
From €1,400, with no per user fee. Further development from €330 a month with no lock-in; the code and the data are yours.
Do you know today how much you will make on a job in progress?
Tell me how many jobs run at once and how you track drawdown. You see the drawdown as it happens, so an overspend shows up in week two, not at the end of the build. The first call is free.
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