SK 
EN for earthworks and excavators
An earthworks system that knows how many hours each machine really put in
In earthworks one number matters more than all the others: how many hours a machine actually worked and how many of those you billed. Most companies never see that gap.
A custom earthworks system starts at 1,400 EUR and the first version is usually ready within a week. It tracks engine hours and machine deployment by job, cubic metres hauled and trips, diesel consumption and service intervals, and it builds the invoice from the log without retyping anything.
Where an earthworks company loses money
Engine hours get written on paper in the cab
The paper gets wet or lost, and the invoice follows whatever the operator remembers.
Machine moves never get billed in full
Hauling an excavator on a lowboy is expensive and often only partly charged, because someone forgets about it.
Diesel is a black hole
You know how much you pumped in, but not which job burned it.
The machine only gets serviced after it breaks
Nobody watches the engine hours, so the oil change happens when the machine dies in the middle of a job.
What a system like this includes
A job with the machines and people who were on it. The operator logs the start, the end, and the engine-hour reading from a phone, so the report is created on site and not on Friday from memory.
A record of machine moves and material hauled in cubic metres and trips, so the whole transport gets billed. This is the line that companies miss the most and only notice a year later.
Diesel consumption tied to the job and to the machine. Differences between machines and between jobs are the first thing that shows where you are losing money.
Service intervals based on engine hours, not dates. The system flags the oil change before the machine stalls in the middle of a trench, which is the most expensive breakdown you can have.
- Machines and equipment Engine hours, service intervals, and where the machine currently is.
- Jobs Who was there and with what, how many hours and how many cubic metres.
- Costs Diesel, moves, and hauling tied to the job, not to the company.
- Invoice from the log Built from what was recorded, not from memory.
What stands behind it
I have not built for earthworks specifically yet. The closest is the system for construction equipment rental, where the machine records, trips, and pricing are already sorted. What is missing there is engine hours and diesel consumption by job, and that is exactly the part that would bring you the most; it needs to be done properly.
The closest finished system is the one for scaffolding rental, which tracks what went out, what came back, how much it weighed, and how many trips it took. The logic of tracking expensive equipment on the move is the same.
While building it we first took apart the client Excel and found 10 errors in it. With engine hours the error is less visible but more expensive, because it repeats on every single job.
Common questions
Our operators will not type anything into a phone.
That is why it has to be three taps: machine, job, engine-hour reading. Anything more and they skip it, and the system is worthless. This is the only form I have seen work in the field.
We have GPS units in the machines. Can it be connected?
If the unit offers an interface or at least exports, yes, and that is the best route, because then nobody logs engine hours by hand.
We bill sometimes by the hour, sometimes by the cubic metre, sometimes a flat rate.
That is normal and the system expects it. The rate is a property of the job, not the company, so it can be mixed even within a single site.
How much does it cost?
From 1,400 EUR, with no per-user fee. With seasonal temps that is the main difference against off-the-shelf programs.
Do you know how many engine hours you failed to bill this year?
Tell me how many machines you run and how you record the reports today. The report is written on the machine and the invoice comes from it, not from a scrap of paper in the cab. The first call is free.
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