SK 
EN for small hauliers
A haulage system that invoices from the trip, not from a pile of paper
A small haulier loses money on two things: empty kilometres, and issuing an invoice three weeks late because someone has to dig out the signed delivery note first.
A custom system for a small haulage firm starts at €1,400 and the first version is usually ready within a week. It runs transport orders with price and route, assigns vehicles and drivers, collects proof of delivery photographed from the cab, and builds the invoice from the trip, so you no longer bill three weeks late.
Where a small haulier loses money
The delivery note rides around in the cab
You only invoice once the driver brings it back to the office, and that is often two weeks later.
Nobody counts the empty kilometres
You know how far you drove, but not how much of it was loaded. That ratio decides the profit.
Prices get agreed over the phone
A month on, the customer remembers a different figure than you do, and you have nothing to back it up.
MOT and service dates live in your head
A truck sits at inspection on the day it should have been loaded, because there was no way to plan it ahead.
What a system like this includes
A transport order with the loading and unloading points, the date, the price, and who agreed it. In a price dispute the written agreement is the only thing that holds up, and it takes one minute to note down during the call.
Vehicle and driver assignment with an overview of where each truck is on which day. That shows the empty stretches, so a return load can be found before the truck sets off.
Proof of delivery photographed by the driver from the cab and tied to the order. The invoice can then go out on the day of unloading instead of three weeks later, which for a haulier is a straight question of survival.
An overview of loaded and empty kilometres by truck and by customer. You find out which customer is actually worth it, and that is usually a different list than people expect.
MOT, emissions and service dates tracked by date and by mileage, flagged in advance so they can be planned into days when the truck stands idle anyway.
- Orders Loading, unloading, date and the agreed price.
- Vehicles and drivers Where each truck is and who is driving it.
- Documents from the road The photographed delivery note tied to the order.
- Invoice and costs Issued from the trip, together with an overview of empty kilometres.
What stands behind it
I have not built for a haulage firm yet. The closest is the scaffolding rental system, where pricing transport by weight and trips fits well. What is not there is planning vehicles and drivers and recording documents from the road, and that would be most of the work; I would rather say so up front than halfway through.
The closest finished system is the one for scaffolding rental, where weight, number of trips and transport cost are calculated, and where what went out and what came back is tracked.
When it was built, the client's Excel was taken apart first and 10 errors were found in it, the ones he had been sending quotes by for years. In haulage the same error sits in the price per kilometre and repeats on every single trip.
Frequent questions
We have five trucks. Is this too big for us?
With five trucks the biggest savings are in invoicing and in empty kilometres. The system can be built exactly to this scale, without modules for hundreds of vehicles that you would never open.
We use satellite tracking. Can it be connected?
If it offers an interface or exports, yes, and that is the best route, because then nobody retypes the kilometres by hand.
The drivers do not want to fill anything in.
That is why the only thing they do is photograph the note and tap done. Anything more complicated and people in the cab work around it, and the records stop matching.
How much does it cost?
From €1,400, with no per-user fee. Further development is from €330 a month with no lock-in, and the code and access are yours.
How many days does it take you to invoice after unloading?
Tell me how many trucks you have and where the paperwork gets stuck today. The invoice then goes out on the day of unloading, not when the paperwork gets back to the office. The first call is free.
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